CLIENT EMAIL TEMPLATES

Scope-change email template.

Explain a requested project change, its impact on deliverables, price and timing, and the approval needed before additional work begins.

See the completed example ↓

WHEN TO USE IT

A clearer next step.

Use this when a request changes the agreed work. A clear written summary helps both sides understand what is different and prevents an informal discussion from becoming an assumed commitment.

SEE IT IN CONTEXT

A completed example.

Fictional details · illustrative amounts

Copy-ready template

Subject: Scope update for [project name] — approval requested

Hi [client name],

Following our discussion, the requested change is: [describe the additional or changed work].

The current agreed scope includes [relevant original scope]. The proposed update would add or change:
[deliverables and exclusions]

The additional fee would be [currency and amount], and the revised delivery date would be [date], assuming [dependencies]. All other agreed terms would remain unchanged unless stated here.

Please confirm approval of the updated scope, fee and timing before we begin this additional work. I can provide an updated quote if helpful.

Best,
[your name]

Completed example

Subject: Scope update for the website redesign — approval requested

Hi Taylor,

Following our discussion, the requested change is an additional case-study page.

The current agreed scope includes five page designs. The proposed update would add one case-study layout and one consolidated review round. Copywriting and development remain outside the design scope.

The additional fee would be USD 300, and the revised delivery date would be 30 September, assuming approved content arrives by 23 September. All other agreed terms would remain unchanged unless stated here.

Please confirm approval of the updated scope, fee and timing before we begin this additional work. I can provide an updated quote if helpful.

Best,
Alex

KEEP YOUR WORK MOVING

The next step, in your browser.

Use the quote / estimate generator alongside this template to prepare your next document or work through the numbers.

Quote / estimate generator

GOOD TO KNOW

A few useful answers.

How do I use this email template?

Copy the template or download the text file, replace every bracketed detail and verify the project or payment references. Add any attachments yourself and send through your usual email service.

Can I edit and reuse it?

Yes. Adapt it for your own work and keep a copy for future use. The website does not send emails or add attachments for you.

Are the completed example details real?

No. Names, dates, amounts and scenarios in the completed example are illustrative. They show how to organize the document; they are not recommended fees, actual payment instructions or records of a real transaction.

Keep a good thing going.

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