CLIENT EMAIL TEMPLATES

Proposal follow-up email template.

Follow up on a client proposal with a concise email that names the project, offers clarification and asks for a useful next step.

See the completed example ↓

WHEN TO USE IT

A clearer next step.

Use this after the review date you agreed with the client, or after allowing a reasonable review period. Refer to the actual proposal and avoid implying urgency or limited availability unless it is true.

SEE IT IN CONTEXT

A completed example.

Fictional details · illustrative amounts

Copy-ready template

Subject: Next steps for [project name]

Hi [client name],

I’m checking in on the proposal for [project name] sent on [date]. Have you had a chance to review the scope and proposed schedule?

I’m happy to clarify the deliverables, pricing or assumptions. If a different approach would be more useful, please let me know what has changed.

Would [a short call / feedback by a date / written confirmation] be a useful next step?

Best,
[your name]

Completed example

Subject: Next steps for the website redesign

Hi Taylor,

I’m checking in on the proposal for the website redesign sent on 10 September. Have you had a chance to review the scope and proposed schedule?

I’m happy to clarify the deliverables, pricing or assumptions. If a different approach would be more useful, please let me know what has changed.

Would a short call this week be a useful next step?

Best,
Alex

KEEP YOUR WORK MOVING

The next step, in your browser.

Use the proposal & scope-of-work builder alongside this template to prepare your next document or work through the numbers.

Proposal & scope-of-work builder

GOOD TO KNOW

A few useful answers.

How do I use this email template?

Copy the template or download the text file, replace every bracketed detail and verify the project or payment references. Add any attachments yourself and send through your usual email service.

Can I edit and reuse it?

Yes. Adapt it for your own work and keep a copy for future use. The website does not send emails or add attachments for you.

Are the completed example details real?

No. Names, dates, amounts and scenarios in the completed example are illustrative. They show how to organize the document; they are not recommended fees, actual payment instructions or records of a real transaction.

Keep a good thing going.

All client email templates ↗

Payment reminder email template

Create a polite or firm payment reminder email with your invoice details. Copy the editable message or download free reminder templates and completed examples.

View template & example

Scope-change email template

Explain a requested project change, its impact on deliverables, price and timing, and the approval needed before additional work begins.

View template & example

Project handover email template

Send a clear project handover with deliverables, access instructions, known limitations, ownership of next steps and a request for receipt confirmation.

View template & example