EXPENSE REPORT GENERATOR
Create an itemized expense report with dates, merchants, categories, business purposes and receipt references. Separate personal and company-paid costs and export PDF or CSV.
YOUR DOCUMENT
Fill in your details, then update the preview.
Print / PDF opens your browser’s print dialog. Choose Save as PDF to download. Longer documents continue onto additional pages.
A LITTLE CONTEXT GOES A LONG WAY
Enter the date, merchant, category, business purpose and final amount for each expense. The amount should include any tax paid. Use receipt references to match rows to documents you keep separately; this tool does not upload receipts or extract their contents.
Personally paid expenses contribute to the reimbursement calculation. Company-paid expenses appear in the report but are not reimbursed to the person submitting it. If you received an expense advance, enter it once at report level. The remaining amount is personally paid expenses minus that advance.
Download the report and attach receipts when submitting it through your normal process. Amounts and eligibility should follow your organization’s expense policy. If an advance exceeds the entered personal expenses, the result identifies the amount to return. The tool does not approve claims, calculate mileage allowances or convert currencies.
Created by Ostro. Read our editorial standards or report a correction. The guide above explains the method, assumptions and examples.
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GOOD TO KNOW
No. Enter the final amount paid, including tax. This report does not calculate tax recovery or add another tax amount.
Yes. Identify the client and project, describe each cost and follow your agreement about which expenses can be claimed. The report itself does not establish approval or entitlement.
No. Your entries stay in this open page and reset when you refresh or leave. There is no account, autosave or cloud storage. Download or copy what you need before closing the page.
