EMAIL SIGNATURE GENERATOR
Create a professional email signature with your name, role, company and contact links. Choose a layout, then copy the formatted signature or download the HTML.
YOUR SIGNATURE
Enter your details or try the example to see how it works.
A LITTLE CONTEXT GOES A LONG WAY
Use your preferred professional name, role and company, followed by useful contact details. A concise signature is easier to scan on mobile. Phone, website, professional profile and location are optional; leave anything you do not want to share blank.
The side-by-side layout separates your identity from your contact information. Stacked works well for a shorter line width. Both use system fonts and simple HTML tables for email compatibility. They do not embed remote images, tracking pixels or promotional banners.
Create your signature and choose Copy formatted signature, then paste into the signature editor in your email settings. In Gmail, look under Settings → See all settings → General → Signature. In Outlook, look for Signatures in settings; the location varies by version. Save your changes and send yourself a test email to check spacing on desktop and mobile. Download HTML is useful when your client supports importing HTML.
Created by Ostro. Read our editorial standards or report a correction. The guide above explains the method, assumptions and examples.
GOOD TO KNOW
Email clients can adjust fonts, colors and spacing, especially in dark mode. The signature uses simple HTML for compatibility, but you should send a test before using it for client emails.
A text-first signature keeps your details lightweight and readable without image downloads. You can add a hosted company logo later using your email client if needed.
No. Your entries stay in this open page and reset when you refresh or leave. There is no account, autosave or cloud storage. Download or copy what you need before closing the page.
